Release 4.56 - 13th June 2023

OST Self-Enrolment

For OST applications where the applicant has submitted their self-enrolment, we have removed the application status and replaced this with text to confirm that they have submitted their application to their training provider: 

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This change is also reflected on the application tile on their dashboard:

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Enhancements to the Applicant Funding Enrolment Pages

Following the release of the updated RPL functionality recently, and in line with our policy of continuous product improvement we have made some additional changes to the Applicant Funding enrolment pages. These changes have been made to clarify the costs of an Apprenticeship further and to simplify the display of these values. As previously, some fields will not be displayed if there is no value associated with them, so actual screen views may differ from the images in these notes. To summarise the changes to the applicant funding page and the payment options enrolment page: 

 

1. Changes to the applicant funding page (Step 9)

  • To make the required inputs clearer we have made editable sections white, non-editable sub-totals grey with standard text and non-editable totals grey with bold text as demonstrated below:
  • To add clarity we have added the following labels:
    • "New maximum funding amount"
    • "Training costs up to the new maximum funding amount"
    • "Training costs above the new maximum funding amount. To be paid by employer"
    • "Total agreed cost of Apprenticeship"
  • To simplify the total cost we have reduced the number of totals displayed. There is now a single “Total agreed cost of Apprenticeship” value. This value uses the following calculation:
    • “Training costs up to the new maximum funding amount” + “Training costs above the new maximum funding amount. To be paid by employer” + “EPA cost”
  • Changes to the validation rules for the “Agreed training cost” field. Following feedback from customers who may use the Apprenticeship enrolment workflow for non-English Apprenticeships, we have changed the validation rule to allow any between £0 - £27000 (previously £1-£27000)

Step 9 Applicant Funding: 

applicant

2. Changes to the payment options enrolment page (step 10)

  • The programme cost section now displays the following fields:
    • Original maximum funding band
    • Maximum funding band after any applicable RPL
    • Agreed training cost
    • End point assessment (EPA) cost
    • Total Apprenticeship cost
  • The funding outcome section now displays the following fields:
    • Contribution towards training cost
    • Contribution towards EPA cost
    • Amount above maximum funding band to contributed by employer, if applicable. 

 

View and Edit Off the Job Hours - SCORM Activities

SCORM off the job hours (OTJH) can now be viewed and edited within the OTJH log. This enables you to edit entries that may have been miscalculated due to there being no time out once a SCORM activity is opened resulting in an inflated OTJH recording. You can find out more on our Knowledge Base article. 

ILR Updates 

“Programme type” ILR field.

Whilst the programme type field is set automatically during enrolment based on the programme selected there may be some situations where a manual edit of this value is desired. To ensure that only complaint values are exported into the ILR XML file we have changed the “programme type” field to be a dropdown menu containing only the values deemed valid by the ILR specification (previously a free-text box). All existing ILR records will be automatically mapped to the corresponding value in the dropdown list.

Added “Postcode prior to enrolment to ILR” for AEB enrolments.

Following customer feedback we have ensured that the value entered as home postcode during enrolment is then used to populate the “postcode prior to enrolment” field in the ILR for AEB learners. Where no postcode is entered the ILR default postcode of ZZ999ZZ will be used. In line with the ILR specification, this value will not get updated once the initial enrolment is complete. 

Activity Management – The Activity Library

We're excited to announce the completion of the first phase of Activity Management: The Activity Library. This powerful functionality enables you to create a repository of activities that in up-and-coming releases you will be able to reuse across multiple Programmes.

To ensure a smooth transition, the Activity Library is currently accessible through a feature switch.

We are hosting a webinar on the 15th of June to walk through how to use The Library and we will be enabling it for all premium clients after the webinar.

If you haven't yet registered, you can do so here

Advanced notice of future changes

Following the launch of Bud’s OST applications over two years ago, we have monitored the data to see which funding models were most used by our customers. Following a review of this data, we will:

  • Focus primarily on AEB and Bootcamps, with the possibility of also extending our Commercial offering in the long term.
  • Switch off low-usage or unused OST funding models for new applications from the new academic year (starting 1st August 2023). These include:
    • ESF
    • Study Programmes
    • T-levels

If you would still like to deliver some of these programmes on Bud, you will be able to do so by using the ‘Other’ funding model option. This will allow you to create an application and collect the same information that you currently can, as well as continue using features such as applicant self-enrolment.

The feature switches for these funding models will be disabled at the end of July. Please contact your Customer Success Manager if you have any feedback. 

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