Release 4.58 - 25th July 2023

Activity Management

Propagating updates from the Activity Library to new applications 

Following the launch of the Activity library and the ability to build your programmes with activities from the library, we are developing the propagation of edits made and published to activities in the library, to where the activity resides in programmes, applications and learning plans. 

In this release when you publish a change to an activity in the Activity Library, all new enrolments will pick up the latest changes.

For further information about Activity Management business rules, please click here.

Coming soon - Our next focus is on learners, ensuring edits made to the activity library will also update the learning plan. Click here to find out more and the clearly defined business rules.

OTJH calculations

We have made several improvements regarding how the minimum required OTJH figure is calculated and displayed in the Apprenticeship Agreement and Training Plan documents. 

The Minimum OTJH value will no longer update automatically in the Apprenticeship Agreement and Learning Plan unless you select the 'recalculate minimum OTJH' box on the programme dates page during the application edit flow, as shown below:

OTJH.png

Full details of the expected behaviour and use-cases for checking this box can be found here.

2023 to 2024 Funding Rules

Support and Access Requirements

We have made a minor change to the behaviour of the “Support and Access” page of the enrolment/edit-flow process. The recently added question “Does the applicant give their consent for information relating to their disabilities/Learning difficulties to be shared with their employer?” will now ONLY be displayed when the learner indicates “Yes they have a disability, learning difficulty or health problem” in the proceeding question.

support and access.png

Employment Information

As announced in the previous release notes, the following changes to employer information will be made on the Application Summary and Training Plan documents

1. Addition of selected employment information to the Training Plan document

We will be adding the employment section of the Applicant Summary document to the Training Plan document. This will include the following information

  • Employer name
  • Address
  • Job role
  • Ave. no. employees in last year, inc this applicant
  • Employer contact
  • Telephone
  • Employment start date
  • Are you delivering this apprenticeship to your own employee?
  • Position
  • Email
  • Programme funding
  • Was the “recruit an Apprentice” service used by the employer to recruit this applicant?

2. Removal of selected employment information from the Applicant Summary document 

We will be removing the following information from the Applicant Summary document employment section. All none-highlighted information will remain present.

  • Ave. no. employees in last year, inc this applicant
  • Are you delivering this apprenticeship to your own employee?
  • Was the “recruit an Apprentice” service used by the employer to recruit this applicant?

employmen information.png

 

Learner Destinations

We have provided new capability to store Learner Destinations, this is in addition to the limited information stored for the ILR. This feature allows you to add Learner Destinations, from a list of options, for a chosen date.

This allows you to track, report and analyse at a granular level how different learners develop and where they end up during and after their programme of learning. 

learner desinations.png

See this article for more information. To take advantage of this feature, please contact your Customer Success Manager.

 

Advanced notice of future changes

ILR Crossover/R14

The new academic year begins on August 1st 2023. Preparations for the change of academic year have been ongoing for some time and there will be no significant functional changes made to Bud following the “multi-year” approach introduced this time last year. To support the 2023 to 2024 academic year, however, we do need to perform several essential technical changes.

To release these changes, we will be taking the Bud platform offline from: 

  • UPDATED: 11pm on 31st July to approximately 2am 1st August

When the changes have been completed and the platform reinstated you will see a number of subtle changes as we stop supporting the 21/22 ILR and switch support to the 22/23 and 23/24 ILRs.

Your data will be automatically copied into the 23/24 ILR schema and the appropriate validation rules applied to it. You will be able to access and edit data for the outgoing 22/23 academic year up until the R14 submission window closes at 6 pm on the 19th of October (at which point 22/23 data will become read-only).

Due to the transition between academic years a Data Warehouse (DWH) update will not occur on the night of the 31st July, but will resume as normal on the 1st Aug. This means you will not see your ILR data updated in the DWH until the morning of the 2nd August. 

OST Funding Models

Following the launch of Bud’s OST applications over two years ago, we have monitored the data to see which funding models were most used by our customers. This has led us to conclude that our developments in the future will focus primarily on AEB and Bootcamps, with the possibility of also extending our Commercial offering in the long term.

We were also able to conclude that some funding models were rarely if ever, used and therefore added little value to Bud’s OST product. Therefore, we will be switching off the options to some OST funding models for new applications from the new academic year starting 1st August 2023. The funding models we will be switching off are:

  • ESF
  • Study Programmes
  • T-levels

If you would still like to deliver some of these programmes on Bud, you will be able to do so by using the ‘Other’ funding model option. This will allow you to create an application and collect the same information you can today, as well as continue to make use of features such as applicant self-enrolment.

The feature switches for these funding models will be disabled at the end of July. If you have any feedback on this, please contact your Customer Success Manager.

 

Business Intelligence - 27th July at 3.30pm

Please note your reports may be blank for a short time afterwards.

Standard Reports – Achievement Rates

To align this report more closely to the accountability framework, we have adjusted the zero-day leaver metric to use the standard 42 day definition of a zero-day leaver.

A bug has also been resolved in the calculation of Overduebreak which was affecting some learners in the Achievement Rate calculation who were overdue more than 365 days incorrectly missing them from the Overduebreak flag.

Early Releases

Since our last formal release, minor adjustments have been made to the description wording in our ILR Reconciliations for clarity.

 

New Data Warehouse Items:

New columns added to [Presentation].[Application]

Column Name Description Data Type Length of Column
Disability State Confirmed Disability State Confirmed (0=No, 1=Yes) bit  
Residency Additional Info Additional Residency Info nvarchar 500
Share Applicant Disabilities With Employer Share Applicant Disabilities With Employer (0=No, 1=Yes) bit  

The Application Residency Status lookup values in the DWH have been updated with the latest additions to the platform.

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