Learning Plan - Off the Job Hours


Each learner needs to spend time undertaking off the job (OTJ) training which is calculated during enrolment. For more information on how OTJ training is calculated visit our knowledge base here.

User Role

  • Trainer 
  • Ops Manager

How to: Off the Job Hours in the Learning Plan  

Once calculated at enrolment OTJ is displayed throughout the learning pages of an individual learner as displayed below: 


As you will see, a number of different figures are presented in this view:

  • Required - The absolute minimum OTJ the learner needs to complete, based on their average hours worked and the programme duration. 
  • Planned - The sum of planned OTJ recorded on the activities in the learning plan
  • Actual - The sum of actual OTJ recorded on any submissions
  • Forecast - A forecast of the number of OTJ the learner is likely to complete. This is calculated within Bud by adding the Actual OTJ to Planned OTJ, where an activity has not yet started. 

In order to complete the apprenticeship you'll need to ensure that the actual OTJ recorded is equal to, or greater than, the required OTJ. The forecast OTJ should help you identify if the learner is unlikely to hit the required OTJ. In both instances, if either the planned or forecast OTJ is less than the required then we will highlight the figures in red to make it really clear. 

If it appears that a learner needs to undertake more OTJ then you can add an activity and specify the planned OTJ for that activity. 

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