Introduction
Bud allows users with specific roles to edit off-the-job (OTJ) hours logged on activities after it mas been marked as complete. This guide explains how to add, edit, or delete OTJ hours for activities, provided the learner is not in a completed, withdrawn, EPA or break status.
User role
- Compliance Admin
- Operations Manager
- Internal Quality Assurer role
How to: edit OTJ on a completed activity
- Open your Completed Activity
- From here you can either:
- Click 'Add OTJ Hours to add new records.
- Edit existing OTJ hour records by clicking the blue edit button.
- Delete existing OTJ hours records by clicking the red delete button.
Watch our short video below on how to edit off the job hours
Note, once you make changes, the hours on the Learning Plan will be updated.
Bud Recommends
We recommend that the editing of OTJH functionality is only used to support the compliance checking of activity OTJH in the following cases:
- Pending entries - where hours were added by the learner prior to submission but approved by the tutor when the activity was completed. To ensure these hours count towards the overall actual OTJH of the apprenticeship.
- Deleting incorrect entries - where compliance admins review completed activities and believe OTJH entries do not meet the requirements to count towards the actual OTJH of the apprenticeship.
We also recommend that you add comments to any entries that are edited or added after the activity has been completed. There is no automated audit log of changes made to OTJH, so additional comments to explain what has changed and why would provide additional audit support.
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