As we approach the R14 ILR deadline – Thursday 23rd October, it’s vital to ensure your data is accurate and compliant. Bud’s Dual ILR functionality helps you manage records across both academic years during the crossover period — but there are key steps you should follow to protect your funding.
Why Dual ILR Matters in the Crossover Period
- During the crossover, a learner’s record may need to appear in both the prior year ILR file and the current year file, depending on the dates of changes (withdrawals, enrolments, etc.).
- Bud uses DfE logic to decide at field level which ILR year (prior, current, or both) a change should affect.
- Updates made manually or via workflows in one ILR year do not automatically update the other year.
- Once the hard close date passes, edits to the prior year are no longer possible.
Recommended R14 Process
- Submit ILR Data – Upload your final R14 ILR file via Bud.
- Validate – DfE systems will check your file against schema and rules.
- Run PDSAT – Use PDSAT reports and monitoring tools to check for issues.
- Resolve Errors – Correct any rejected records in Bud before the deadline.
- Funding Claim – Your validated data populates the final claim.
- Financial Reconciliation – DfE uses R14 for final funding adjustments.
Using Bud Effectively in the Crossover Period
- Utilise the ILR reconciliation reports, giving you a final accuracy check, helping to spot mismatches before your R14 submission
- Use workflows where possible, rather than manual edits to keep automation intact.
- Be year-aware - changes in one ILR year don’t copy across automatically. (Remember to toggle between years)
- Respect the hard close - no edits are possible once R14 is submitted.
- Validate early - run test exports and PDSAT to avoid surprises.