Introduction
This article guides users through setting up BKSB initial assessments for Functional Skills during enrolment on the Bud platform. It answers key questions on how to enable BKSB integration, invite learners to complete assessments, and monitor their progress. By following these instructions, users can ensure that all necessary assessments are completed accurately and efficiently.
To be able to do this you will need to have BKSB integration enabled within your tenancy.
User
- Trainer
- Operations Manager
- General Administrator
How to: Set up BKSB at Enrolment
If a programme has BKSB initial assessments (IA) included, every learner signed onto it will be required to complete the assessments as part of their enrolment.
When does the learner get invited to complete their IA?
Once the programme has been selected in the eligibility section an invite will be sent to the learner to complete their BKSB assessments.
Populating BKSB results in Bud
There are two methods to populating BKSB results in Bud:
- Automated results
- Manually enter results
Awaiting Results
The default for new applications will be to show the assessments as awaiting results. This can be seen by the orange 'Awaiting results' pill next to the assessment title and the orange banner at the bottom of the assessment panel.
From here, you can either wait for the BKSB results to be automatically updated or you can manually enter the results.
Example of assessments awaiting results:
Manually Entered Results
If you choose to manually enter the results, once you save and return to the page you will see the green 'Manually entered' pill next to the assessment title and the green banner at the bottom of the assessment panel.
You will be able to edit the Result, Date, and/or attached file.
If you manually enter a result and later the BKSB assessment is completed, this section will update with the new automated results and discard the manually entered information.
Example of manually entered results:
Automated Results
Once the automated results have been received from BKSB, the fields will be populated and the blue 'Automated' pill will be shown next to the assessment title and the blue banner will be shown at the bottom of the assessment panel.
These results cannot be manually overwritten.
Example of automated results:
How do I know if my learner has completed their IA?
When adding the learner’s additional details into Bud, you will see a tab titled ‘Functional skills initial assessments’:
The progress indicators for the 'Functional skills initial assessments' page will be updated to the green tick indication complete once a result has been provided for every assessment associated with the programme. This could be either an automated result or a manually entered result.
Please note you cannot move to the next stage of sign-up until this section has been completed.
Do I need to set up every learner with a BKSB account?
No. If you follow the process in Bud, when the learner completes their IAs, Bud will create an account for them meaning you do not have to create a separate one in BKSB. Try to avoid setting up an account in both BKSB and Bud, as this can sometimes cause duplication issues meaning results don’t pull through as expected.
What if a learner already has an account with BKSB?
As long as the same email address is used when they enrol with Bud, the learner’s results should pull through automatically to their account. For merge issues with BKSB accounts, operation Managers and administrators can refresh the account to resolve the issue using the 'REFRESH BKSB RESULTS' button.