Activity Library - Propagation of Activity Edits

Introduction

Bud’s Activity Library is a place where you can build and store activities to use when creating programmes. The library will save you time by enabling you to build an activity once, save it, and use it across multiple programmes. 

The biggest benefit to using an activity library to build programmes can be seen when a change needs to be made to an activity that has been used in a programme, and therefore in applications and learning plans. By making the necessary edits to the activity within the library and republishing the activity, the updates will propagate to all programmes, applications and learning plans where the activity resides.

User roles

  • Programme Manager
  • Programme Contributor

How to use: activity library propagation

  • The propagation of updates made to an activity is triggered by the republishing of an activity in the library.
  • The propagation of updates is an automatic process following the below business rules:

  • Programmes will automatically receive the updates made in the Activity Library.
  • When new enrolments are created, they will automatically receive any updates previously made in the Activity Library.
  • Any in-flight enrolments, prior to signatures being collected on the Apprenticeship Agreement document (including signatures obtained offline or requested via email), will automatically receive updates made in the Activity Library.
  • Once a signature has been collected on the Apprenticeship Agreement, changes to an activity's title or planned OTJH will not be reflected in the application documents. Any changes made to the activity or programme will be applied to the applicant's learning plan, following the business rules for 'Learners' (see above table). If you would like a document to reflect these changes, you will need to generate new document versions via the edit workflow.
  • If signatures are reset during the enrolment, then Activity Library updates will resume, up until the point a new signature is collected on the Apprenticeship Agreement.
  • If OTJH are manually customised in an application, future updates to the activity's OTJH in the Activity Library will not be applied for this learner. All other updates within that activity will continue to update.
  • In-flight learning plans will always receive updates based on the status of the activity that has been updated, as per the business rules shown in the above table. This also applies to learners on a Break in Learning.

To find out more about the Activity Library visit the following articles: