Editing activities within a published standard apprenticeship programme

Introduction

Activities within a published standards programme can be edited and these changes propagate to enrolments and learning plans on this programme.

User Roles

  • Programme Manager

How to: Edit a published Standards programme

  • Go to your Programmes list and select to 'View' the standard apprenticeship programme
  • When ready, click 'Edit programme' found in the top right corner
  • You are now able to edit the programme name, and the activities within the programme
  • By making an edit, this will put the programme into a status of 'in edit'
  • Click here for a video

How to: Edit a manually added activity

  • Find the activity you wish to edit
  • Click the edit symbol found next to the activity name
  • Make the required adjustments
  • Click 'Save'
  • Click here for a video

Edit an activity from the library - target start and end date only

  • Find the activity you wish to edit
  • Click the edit symbol found next to the activity name
  • Make the adjustments to the target start/end months
  • Click 'Save'
  • Note: All other components of an activity from the library can only be edited in the library as the source of truth.
  • Click here for a video

Add new manual activities

  • When editing a published programme and in the activity tab, you will now see the 'Add manual activity' button.
  • Click 'Add manual activity'
  • Complete the set up of your activity.
  • Click 'Save'.
  • Click here for a video

Add new activities from the library

  • When editing a published programme and in the activity tab, you will now see the 'Add activity from the library' button.
  • Click 'Add activity from the library'
  • Select the activities you wish to add to your programme.
  • Click 'Add to programme'
  • Activity/ies will now appear in the activity list with the red alert to 'Set the target start and end date'
  • Click the edit symbol.
  • Adjust the target start and end date.
  • Click 'Save'.
  • Click here for a video

Removing activities from the programme

  • Find the activity you wish to edit
  • Click the edit symbol found next to the activity name
  • Scroll to the bottom of the activity detail
  • Click 'Remove activity'/'Delete activity'.
  • Click here for a video

Mapping to assessment criteria

  • Select the activity from the activity list
  • On the right hand side, use the tick boxes for the relevant knowledge, skills and behaviours.
  • Click 'Save' on the bottom right.
  • Click here for a video

Republish the programme

    • Once you have completed your edits, go to the 'Summary' tab.
    • Review the programme and confirm you are happy.
    • Select 'Request approval'.
    • A Programme Manager will then need to review the programme and select 'Publish' if happy, or 'Withdraw approval' if further work is required.
    • Publishing triggers the propagation of changes to enrolment and learning plans. Business rules for these updates can be found here.

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