Accountability Framework

 

Introduction

The Bud Accountability Framework is a suite of reports created in line with the ESFA Accountability Framework and is available to Bud's Premium customers.

The reports are based on your ILR for the current academic year and refresh each night.

Our calculations are based on Funding Model 36 only and on the most recent ZPROG001 for each learning delivery. The total of these is displayed as the Number of Apprenticeships on each report.

For the Quality and Supplementary Indicators, we show if you are On Track, Need Improvement or At Risk based on the thresholds found in the ESFA guidelines. You can click through from the dashboard to see a detailed report for each of the Indicators. 

The reports show cards which group apprenticeships based on the metrics the indicators are measuring so you can see how you are performing.

The reports can be filtered using the slicers at the top of the page. Where there is a category slicer, this is specific to the report being shown; usually allowing you to filter to show just the learners in one specific card. The Learner's name is a link to their Learning Plan in Bud.

The definitions below refer to the CompStatus field in the ILR. This field tells you the status of the learning plan.

CompStatus Value
1 In Progress
2 Completed
3 Withdrawn
6 On Break

 

Quality Indicators

Achievement and Retention Rate

Explore your learners who have completed their apprenticeship, this includes learners who have achieved, partially achieved, or not achieved their apprenticeship. This will not replicate the QAR produced by the ESFA

Cards: 

Number of Ended Apprenticeships

Number of apprenticeships where CompStatus is 2 or 3
AND LearnActEndDate >= 01/08/2022
AND is not an Early Withdrawal (see withdrawal rate below for definition)

Expressed as a % of the total number of apprenticeships.

Total Achievers

Number of apprenticeships where CompStatus is 2
AND Outcome is 1
AND LearnActEndDate >= 01/08/2022
AND is not an Early Withdrawal

Expressed as a % of the number of ended apprenticeships.

Retention

Number of apprenticeships where CompStatus is 2
AND LearnActEndDate >= 01/08/2022
AND is not an Early Withdrawal

Expressed as a % of the number of ended apprenticeships.

 

The table shows the ended apprenticeships.

Achievement Rate

Total Achievers / Number of Ended Apprenticeships

Achievement Rate Status

Achievement Rate >= 60% On Track
Achievement Rate >= 50% Needs Improvement
Achievement Rate < 50% At Risk

Retention Rate

Retention / Number of Ended Apprenticeships

Retention Rate Status

Retention Rate >= 62% On Track
Retention Rate >= 52% Needs Improvement
Retention Rate < 52% At Risk

 

Withdrawal Rate

Explore your learners who have withdrawn in the current academic year. This will not replicate the QAR produced by the ESFA

Cards: 

Total Withdrawn

Number of apprenticeships where CompStatus is 3
AND LearnActEndDate >= 01/08/2022

Expressed as a % of the total number of apprenticeships.

Early Withdrawals

Number of apprenticeships where CompStatus is 3
AND LearnActEndDate >= 01/08/2022
AND no more than 42 days between LearnStartDate and LearnActEndDate

Expressed as a % of the total number of apprenticeships.

Withdrawn after qualifying period

Number of apprenticeships where CompStatus is 3
AND LearnActEndDate >= 01/08/2022
AND is not an Early Withdrawal

Expressed as a % of the total number of apprenticeships.

 

The table shows the withdrawn apprenticeships.

Withdrawal Rate

Withdrawn after qualifying period / Total number of apprenticeships

Withdrawal Rate Status

Withdrawal Rate <= 15% On Track
Withdrawal Rate <= 35% Needs Improvement
Withdrawal Rate > 35% At Risk

 

Supplementary Indicators

Off the Job Hours

Off the job training includes learners who have completed. You can explore learners with 0 planned hours, 0 actual hours and learners where the actual is less than the planned hours. 

Cards: 

Actual OTJH < Planned OTJH

Number of apprenticeships where CompStatus is 2
AND OTJActHours < PHours

Expressed as a % of the total number of apprenticeships.

Planned OTJH is 0

Number of apprenticeships where CompStatus is 1 or 2 or 3
AND PHours = 0

Expressed as a % of the total number of apprenticeships.

Actual OTJH is 0

Number of apprenticeships where CompStatus is 2 or 3
AND OTJActHours = 0

Expressed as a % of the total number of apprenticeships.

 

The table shows apprenticeships identified in any of the three cards above.

Off the Job Hours Status

Count [Planned OTJH is 0] > 0
OR
Count [Actual OTJH is 0] > 0
OR
Count [Actual OTJH < Planned OTJH] >= 20

At Risk
Count [Actual OTJH < Planned OTJH] >= 15 Needs Improvement
Count [Planned OTJH is 0] = 0
AND
Count [Actual OTJH is 0] = 0
AND
Count [Actual OTJH < Planned OTJH] < 15
On Track

 

Past Planned End Date

Passed Planned End Date includes both in progress and completed learners. For in progress learners we calculate the date from the planned end of the practical period to today. For completed learners, we look at the difference between the planned end of the practical period and the actual end of the learning date.

Cards: 

Total past planned end date

Number of apprenticeships where CompStatus=1
AND LearnPlanEndDate is in the past

PLUS

Number of apprenticeships where CompStatus=2
AND LearnPlanEndDate is earlier than LearnActEndDate

Expressed as a % of the total number of apprenticeships.

Number past by >180 days

Number of apprenticeships where CompStatus=1
AND LearnPlanEndDate is more than 180 days ago

PLUS

Number of apprenticeships where CompStatus=2
AND LearnPlanEndDate is more than 180 days earlier than LearnActEndDate

Expressed as a % of the total number of apprenticeships.

Number past by >365 days

Number of apprenticeships where CompStatus=1
AND LearnPlanEndDate is more than 365 days ago

PLUS

Number of apprenticeships where CompStatus=2
AND LearnPlanEndDate is more than 365 days earlier than LearnActEndDate

Expressed as a % of the total number of apprenticeships.

 

The table shows apprenticeships that are past their planned end date.

Learners Past Planned End Date Status

[Number past by >365 days] >= 15% At Risk
[Number past by >180 days] >= 15%
OR
[Total past planned end date] > 250
Needs Improvement
[Number past by >180 days] < 15%
AND
[Total past planned end date] <= 250
On Track

 

Breaks in Learning

Explore your learners who are currently on a break.  You can filter the learners to see who has been on a break for over 180 days or over 365 days. 

Cards: 

Total on a break

Number of apprenticeships where CompStatus=6
AND LearnActEndDate is in the past

Expressed as a % of the total number of apprenticeships.

Break duration >180 days

Number of apprenticeships where CompStatus=6
AND LearnActEndDate is more than 180 days ago

Expressed as a % of the total number of apprenticeships.

Break duration >365 days

Number of apprenticeships where CompStatus=6
AND LearnActEndDate is more than 365 days ago

Expressed as a % of the total number of apprenticeships.

 

The table shows all apprenticeships on a break.

Breaks Status

[Break duration >365 days] >= 15% At Risk
[Break duration >180 days] >= 15%
OR
[Total on a break] > 250
Needs Improvement
[Break duration >180 days] < 15%
AND
[Total on a break] <= 250
On Track

 

EPA Organisation

Explore your learners, who are in progress, where an End Point Assessment Organisation is not recorded in the ILR. All learners without an EPAO are listed, these have also been categorised based on how close they are to their planned end of practical period. Once the learner record is updated with the EPAO, the learner will be removed from the list the following day.

Cards:

Total without an EPAO

Number of apprenticeships where CompStatus=1
AND ProgType is 25
AND EPAOrgId is blank

Expressed as a % of the total number of apprenticeships.

Without an EPAO 3-6 months before end of practical period

Number of apprenticeships where CompStatus=1
AND ProgType is 25
AND EPAOrgId is blank
AND LearnPlanEndDate is 91-180 days into the future

Expressed as a % of the total number of apprenticeships.

Without an EPAO <3 months or past end of practical period

Number of apprenticeships where CompStatus=1
AND ProgType is 25
AND EPAOrgId is blank
AND LearnPlanEndDate is up to 90 days into the future OR in the past

Expressed as a % of the total number of apprenticeships.

 

The table shows all apprenticeships without an EPA Organisation.

EPA Organisation Status

Count [Without an EPAO <3 months or past end of practical period] > 0 At Risk
Count [Without an EPAO 3-6 months before end of practical period] >0 Needs Improvement
Count [Without an EPAO <3 months or past end of practical period] = 0
AND
Count [Without an EPAO 3-6 months before end of practical period] = 0
On Track

 

 

 

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