Reports: Active Learning

Introduction

Active learning is a measure introduced into the Standard Reports to enable users to comply with the 2023/24 ESFA Funding rule to deliver some active learning (off-the-job training or English / maths training) in every calendar month of the practical period. As detailed in p.75; Apprenticeship funding rules 2023/24 (Version 1)

The report shows a summary of last active learning to ensure there has been delivery in the last calendar month and a drill-through report each for the OTJ Hours Log and the Learner’s Activity Submissions.

The Measure

This report is limited to Apprenticeships and is focused on learners within their practical period. It doesn't include learners in end point assessment or those on a break.

The last active learning date is calculated as the most recent of:

  • the last submission made against an activity by the learner
  • the last approved Off the Job Hours from the log
  • the last English or maths in OTJH Log - where submitted OTJH were rejected as "English and/or maths"

These dates are all available in the data table.

Learners are placed into one of three groups:

This month – the last active learning date is in this calendar month.

None this month – the last active learning date was in the last calendar month. Learners who started this month or returned from a break this month and who have not yet completed any active learning are also placed into this group.

None in the last 2 months – the last active learning date is before the last calendar month.

The group is in the data table, and you can filter the report to just show learners in a specific group using the Active Learning Status slicer.

 

The cards at the top of the page show the following counts:

Learners with active learning this month - Count of learners with status This Month.

Learners with no active learning this month – Count of learners with status None this month or None in the last 2 months.

Learners with no active learning in the last 2 months – Count of learners with status None in the last 2 months.

Note: It is expected that the number of learners with active learning this month will start at zero each month and increase throughout the month as submissions are made and OTJHs are approved; resetting back to zero at the start of the next month.

Data Table and Drill through

The data table in the report contains the following fields at a learner level:

  • ULN
  • Learner Reference Number
  • Learner
  • Trainer
  • Employer 
  • Programme
  • Start Date
  • Date Returned from Break
  • Last submission by learner or trainer
  • Last approved Off The Job Hours
  • Last English or Maths in OTJH Log
  • Active Learning Status

For a deeper dive into a learner’s active learning, you can drill through to their Activity Submissions and the OTJ Hours Log. Right-click on the learner and select Drill through, followed by the report.

 

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