We’ve recently launched our new ILR Compliance Report, created to help you quickly identify and resolve audit risks directly within Bud.
In the webinar below, Data Analyst, Shannon Brown and Head of Customer Success, Gary Harvey walk through the Enterprise‑tier report and demonstrate how it can help you:
- Highlight ILR issues, including 70+ DfE validation codes currently covered
- Catch validation rule errors early and correct data before submission
- Understand key FRM reports and spot records that may need further review or evidence
- Use slicers, visual summaries and interactive filters to uncover common errors
If you weren’t able to join the session live, you can watch the full recording here:
Frequently Asked Questions
Q: How do I access this report?
The ILR Compliance Report is available as part of the Enterprise tier. If you are an Enterprise customer, your Customer Success Manager can enable the feature for you.
Once the feature switch is turned on, you can manage access through the User Management area by assigning the appropriate permissions to your team members.
Q: How we Bud maintain this given FIS updates frequently?
FIS runs locally on individual machines and requires frequent updates so that validation rules and reference data, such as learning aim lookups, stay current.
Within Bud, we maintain these datasets centrally by updating them directly through the DfE’s APIs, ensuring the underlying data is kept up to date. We also monitor the DfE’s published validation rules and apply any necessary adjustments to keep the report aligned with the latest requirements where rules have been changed, removed or added.
Q. Why do the DfE FRM reports sometimes show more entries than Bud’s version?
Some FRM rules require the DfE to cross‑match learner records across all training providers.
Bud can only analyse your own tenancy’s ILR data, so our FRM section may show fewer entries.
The DfE reports remain the final source of truth, but Bud’s version helps you get ahead of issues throughout the month rather than validating one month behind.
Q. Does this report replace FIS, SLD or other internal validation checks?
Bud’s report does not replace FIS or the SLD exports entirely, but it does replicate a large portion of validation logic. The ILR Compliance Report is designed to complement your existing validation processes, not replace them. It helps you identify issues earlier and provides a more accessible, Bud‑integrated view of validation outcomes, but you should continue using your full validation toolset as required by your internal processes.
Q. Do I need data warehousing access to use these reports?
No. The report is fully embedded within the platform, meaning you can use it without needing to access or understand the underlying warehouse tables.
Q. How often does the ILR Compliance Report update?
The report refreshes nightly. There’s no need to submit files or run uploads. Bud checks your ILR tables each night and reruns all validation rules automatically.
This allows you to spread compliance checks throughout the month instead of rushing at month‑end.
Q. What happens during ILR crossover periods (e.g., between 24/25 and 25/26)?
During crossover periods, Bud displays both ILR years simultaneously, so you can view validations for multiple years, identify if an error affects one or both years and continue working on your previous year’s FRMs (e.g. R14) while preparing the next year’s file.
Q. Will more ILR validation rules and FRM checks be added, and what’s coming next?
Yes. The ILR Compliance Report is continuously evolving, with new ILR validation rules and FRM checks added on an ongoing basis. These updates are guided by customer feedback, prioritisation requests, and changes made by the DfE to the technical ruleset.
Planned enhancements include:
- Additional ILR validation rules being released throughout 2026
- Integration of key PDSAT checks, introducing a dedicated PDSAT section within the report
- A steadily expanding library of rule types and compliance checks, all available directly in-platform
These improvements will roll out progressively, helping providers stay ahead of compliance requirements and streamline month-end processes.